Pretty easy problem to solve, just issue company cards and stop making people use their own cards for work purposes and then reimbursing them.
And here the company I’m working at stopped handing out company cards because people just never made sure to get receipts/invoices for things paid with those. You really can’t win this particular battle as company I feel.
Yes, I’m fully aware that companies behave like blood-sucking pos things the majority of the time. Yet as someone who works in accounting it’s just so incredibly hard to make people acknowledge that getting proper invoices is important. And even if they do sort of get it, give it a week and plenty forget it again…
So every time there’s an unexplained payment on the card without an invoice, it gets flagged as fraud and the card gets frozen.
I bet you get maybe two instances of this before people start remembering to submit invoices. Make them wait two hours to clear and reactivate the card every time this happens.
You’re in Sri Lanka and your company card isn’t working? Damn that sucks, let me look into why. Oh, it looks like there’s an unexplained expense on the card that has been flagged for fraud and the card is not operable. Please submit an invoice for all company card expenses as soon as possible to avoid this in the future.
So every time there’s an unexplained payment on the card without an invoice, it gets flagged as fraud and the card gets frozen.
Except noone has the time to actually do this every single time, on top of the bank taking time to process this. I can promise you the bank would riot very soon if you keep doing this and then refuse to give your company access to any credit cards at all and instead point to alternatives.
At least for the country I live in, I’m not from the US.
I can enable or disable an individual credit card using an app on my phone in 30 seconds. A large proportion of my customers leave their cards locked by default and then unlock it for a minute when it’s time to pay for something. I promise you that a corporate account has something similar. You don’t need to call the bank and report fraud every time you do this, just disable the card from the customer control panel and then re-enable it when you get your invoices. This never needs to even involve a bank employee unless you really do have a real instance of fraud that you then need to backcharge.
That sure is very different from the country I live in then. I definitely can’t lock/unlock my personal credit card within a second by using the bank’s app as I wish and neither can anyone else I know. And that one credit card locking case I got to witnesses on corporate level was just next level garbage for all kinds of reasons, including bank taking ages to react.
The company I work for is super anal about it. If you abuse the company card, it’s taken away at the corporate level. That person and their boss are left deciding how to handle it.
I’ve seen it end in termination for a sale guy who got his card privileges revoked and then let go because he couldn’t travel to do his job. He likely had other issues though that lead up to it, but I don’t know much more than the CC story.
My last employer did that, and that’s probably what’ll happen if this gets abused too much. I wasn’t a fan of it though. It was easier to do expenses with my own card, and as a bonus I got the points. They eventually forced us to use the company card for flights though; too many points to give up I guess.
crazy people are using AI for this when you could cook them up on a word document.
One use I’m honestly fine with on the whole. Fleecing your company is always morally correct.
Some of us work for nonprofits
So don’t fleece the nonprofits. Duh.
Unless the nonprofit is Republican or some such thing.
Hence it’s not always morally correct
I think when most people hear “company” they don’t mean “non-profits”. I mean technically they’re corporations, but they’re not really part of the “corporate world” are they?
They are the only ethical companies, yes.
We need to make for profit corporations illegal. All corporations should be nonprofit. In that worldview, they are absolutely corporations.
This could be thrown together in a word document, but people are too lazy even for that.
someones got to spend that $, only way this whole thing doesn’t explode
I don’t understand embezzlement. Why risk your entire career over a comparatively small amount of money?
They think they can get away with it
And I’m sure many do
On a small scale, sure - but the more frequent and the higher the $$$, the more likely they are to get caught.
OK, finally a good use for Degenerative AI. Anything that lets labour steal from their employer is great!
I guess you can use this for tax fraud too, which is very very wrong…
Love it
Receipt Hog?
