I posted this as a comment in another post but when I got done I realized it would probably just be better as its own post. I’m sure I could find the answers I need myself but frankly I trust the userbase here more than most online articles.
As my username hints at, I’m a lawyer. I’m considering starting my own firm as a solo practitioner. I need a computer and/or laptop for it, and as a new business my budget would be pretty tight. I’ve mostly only ever used windows, but I’m getting fed up with the bullshit, so I’m considering going with Linux.
I assume Linux is capable of doing everything I need, which is primarily handling word documents, viewing PDFs, watching evidence videos, and online research. But my concern is that some of the more commonly used video types might have trouble on Linux, or that some of the word document templates I use in Windows might have compatibility issues.
I’m also nervous about using an OS I’m not familiar with for business purposes right away.
So I guess I’m asking a few questions. What is a reliable yet affordable option to get started? Are my concerns based in reality or is Linux going to be able to handle everything windows does without issues? What else might I need to know to use Linux comfortably from the get go? Is it going to take a lot of time and effort to get Linux running how I need it to?
For reference, I do consider myself to be somewhat tech-savvy. I don’t code or anything, but I’ve built my last two home computers myself and I’m not scared of general software management, I just don’t make it myself.
So, yeah, sell me on Linux, please.
I’m also nervous about using an OS I’m not familiar with for business purposes right away
Absolutely STOP. Do not go with Linux, go with what you are comfortable with. If this is business, you do not have time to be uncomfortable and the learning curve to ramp up to ANY new OS and be productive is something that’s just a non-negotiable kind of thing.
If you’ve never used Linux, play with Linux first on personal time. For business time, use what you know works first and foremost.
All OSes are tools. You do not just learn a tool when your job is waiting for a bed frame to be made or whatever.
TL;DR
If you are not comfortable with Linux, do NOT use it for business.
This is good advice, I appreciate it. But I should clarify, I definitely won’t be launching my practice before I’m comfortable with the OS. I’m probably going to take some other user’s suggestions and do some test runs on my home machine to figure things out. I’m not launching tomorrow, there’s no real rush. My current contract runs until May 2024. So I’ve got 6 months ahead of me to figure things out.
In addition to the other comment re. LibreOffice, I’d also recommend trying out OnlyOffice - generally, it has better compatibility with MS Office formats compared to LO, and the UI is very similar to MSO which may make it easier to use.
Switch to Linux at home now. In six months, you’ll have a much better idea if you want to use it at work.
My advice is try using existing documents with Libre office. You can install it on windows as well.
I use Linux for over twenty years now and installed windows on a vm last week to Wirte my resume. Libre office is fine, you run into problems when opening and editing existing ms office documents. At least that is my experience.
But give Libre office on windows a shot, see if you like it.
I’m going to nitpick your comment because we are Linux users and it’s in our blood.
Heard about LaTex? You don’t really need to use Word to write resumes. In fact, I’d advise you against it. It’s easier to go to overleaf, download an existing template and generate a usable pdf that won’t break.
PDFs might be your sticking point. I’ve not found any software that will handle all the different things you can do with acrobat in an easy way. But I have to heavily modify PDFs from time to time, and you may not have nearly the needs I do.
I’d suggest checking out libre office, and see if you can find a PDF application that satisfies you. The app store on pop os is really good, as is the interface, and if you don’t like tiling window managers, you can turn it off.
Another suggestion is to recognize you’re a novice. If you read something that sounds like a perfect setup, but it’s a little complicated, put it off. You don’t want to get in over your head, because linux distros will not keep you from breaking things. The defaults of any large distribution are a pretty safe bet.
Agree here.
Spend your time making sure you are protected against ransomware with good offline backups and able to recover your practice. Keep your payments separate from your comms machine.
Your job is going to have lots of shady things to click on/invoice/etc
Plan for it so a malicious client/infected evidence/mistaken click doesn’t take down your practice.
I’m 25y into this as a technologist and still make mistakes on “oh this will be quick”. Make sure your time sinks are 100% aligned with your business. Think of automation / value and you’ll have the right mindset.
If you find the tech side fascinating, there’s always demand for good tech lawyers and lawyer comms are entryways into technology management.
If you don’t have a cheap throwaway laptop to try doing business with Linux, you have no business doing any business.
🏆 for the dumbest comment, congrats
If you’re really this poor, give me your address and I will mail you a thinkpad that noone will buy from me for more than $20.
My brother in Christ, this isn’t about the money. This is about meeting business deadlines. OP can’t be using time trying to figure out something on Linux when his clients are waiting.
His first clients are also going to be where his solo practice either sinks or swims.
This guy is a troll. He spends his time picking fights and deflecting anything that conflicts with his fragile world view. Check his profile.
Just thought you should know. He doesn’t really care about dispensing advice, he just likes feeling superior
I use linux to run my law office, so it can be done. Most of what I use is web-based these days, so headaches are minor. That being typed, I’ve been using linux off and on since the 1990s, and there was a fair amount of learning involved. A few notes:
-Libreoffice is good enough for document drafting, unless you’re extremely reliant on templates generated in Word. Even then, that’s a few hours of clerical work that you can farm out with, presumably, no confidentiality issues to flag. Also bear in mind that if you end up using different Linux distributions on more than one computer, then you may run into minor formatting differences between different versions of your word processing software. Microsoft Office will be a reliable option unless you run windows as a virtual machine. There are workarounds, but they aren’t business ready.
-Some aspects of PDF authoring can be tricky if you’re doing discovery prep, redaction, and related tasks in-house. This is very workflow-specific, so if you’re not a litigator or your jurisdiction doesn’t have a lot of specific requirements for pdf submissions, it might not be something that you need to worry about. If it becomes a problem, then a Windows virtual machine might be a solution.
-Video support depends greatly on the linux distribution, so you may want to do a bit of research and avoid distributions like Fedora, where certain mainstream AV formats are not supported by default for philosophical/licensing reasons.
-Compatibility with co-counsel and clients will be hit or miss. I don’t let anything leave my office that hasn’t been converted to PDF and I only do collaboration when there is a special request to do so. I can fall back on a computer that I have which runs Office. It sounds like you have more than one computer, so you can have a backup plan.
-Hardware support is critical. If you need to videoconference and it turns out that your webcam doesn’t have a linux driver, then you may be hosed. Research and test on the front-end so that you don’t find yourself in an embarrassing situation of your own making.
-Learning curves cost money. If you’re using an entirely new set of user software AND you’re hopping between different distributions to find the version of linux that works for you, you’ll waste a LOT of time that you could be using to generate billable work.
My first thought was “buy linux compatible hardwares” - laptop and printer.
According to your reply, paper printing is no longer a big deal.
For the document, I thought Microsoft 365 will do.
Video codecs are available but some distro choose not to include it by default.
Most of the time linux is no go for professionals with locked-in softwares such as Adobe graphics design suite, AutoCAD, etc.
Paper printing is no big deal if you stick carefully to your first thought about linux-compatible hardware.
I use Brother laser printers whenever I need a hard copy. That brand tends to work well with linux, but research the model number in conjunction with the distribution that you’re using before you purchase.
Your point about locked in software is very important. Even in my own industry, some of my earlier jobs relied on custom Windows software for billing, dictation, document creation, and more. A lot of former nonstarters have been pushed to the cloud, but there are still challenges.
Starting a new business is hard enough as it is - please do not complicated it by adding in something that brings limited tangible benefits to the company, whilst making it unnecessarily harder than what it will be anyway.
Either get fluent now, and then start your business - or start your business with Windows and move on when you’re profitable and can afford the reduction in productively while you learn the ropes.
Do not go anywhere near MacOS - you can’t afford it.
This is solid advice.
Also, the macOS ecosystem is predicated on you being rich enough (or fool enough) to buy it, and everything is nickel-and-dimed.
Don’t do it.
First off, I love Linux. It’s my daily driver and I wouldn’t want to use anything else.
But in my past career I was the CIO at a very large firm. Lawyers need Microsoft Office and Windows. If you hire a good assistant or paralegal with word processing experience, they are going to need Microsoft Word. LibreOffice is good, but it’s not a replacement in this scenario. Good word processors are like wizards and will save you hours. It’s not worth it to make them learn something else.
Then there’s drafting software, templating, practice-specific tools, etc. Anything geared for legal is going to run on Windows. What are you using for time entry? What about accounting?
Not to mention, you have some information security obligations under the model rules and you don’t want to mess with that. Although Linux has security advantages over Windows, you still have to take measures to secure it. Maybe that’s easy enough for you to do on your own laptop, but your practice will grow to at least a few staff and an associate. Somebody has to do IT because you’re sure as hell not going to waste billable hours on it.
I had to use Windows in that old gig and it really wasn’t bad. It’s stable, reliable, easy to support. Everyone you hire will have used it before. It’s an unpopular opinion around here, but it’s a quality operating system that’s affordable. I guarantee your cost of ownership will be lower on Windows in your particular situation.
You can just downlaod any linux iso, e.g. fedora https://fedoraproject.org/workstation/download , and install it in a virtual machine. This way you can play with linux.
You can also write it to an USB and boot from the USB, nothing grts written on any other storagr device and you can test if everything works, check for compatibility, play around and once you’re done, you shut down, remove the USB and your PC is like nothing has happened. Getting to know how to download an iso, write it to usb and boot from it is a common and easy task.
I’ve never heard of a common video format not playing on linux
This is a great tip, I’ll definitely do some test runs, thanks!
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Some legal software only runs on Windows, including some of the proprietary video software used by courts and police departments. There’s a ton of reason they should move towards interoperability in the legal system, but a lot of this software is contract-bound and carries lofty promises of security and privacy.
That being said, I would try to run those on Wine if it’s possible.
Some old video codecs were proprietary and had to be installed afterwards from a separate repository or package, that might be where that notion is coming from. That being said once the relevant codecs are installed (open-source or proprietary) things just work fine, or you could install VLC or mpv and just call it a day.
I’m a software engineer, and I’ve used Linux on my computer for work before when my company allowed Linux installs on their computers (most don’t in my experience). I don’t recommend it for you.
For me, my main productivity tools, even proprietary ones, run natively on Linux. I very very rarely have to do anything involving word processing. When I do open source or in-browser word processors are enough. Windows can also be a constant headache to use in a lot of software development settings. It’s a horrible development environment. I try to avoid working on Windows as much as I can.
When something breaks (and on Linux, something eventually will), I have more than a decade of technical experience in computing I can fall back on to fix the issue myself. My work computer has failed to boot before and all I had to diagnose and fix the issue was a black screen with a terminal prompt. Even my company’s outsourced IT company had very little experience with Linux and I was largely on my own to fix it when things went wrong.
For you I don’t think it would make sense for basically all the opposite reasons. I imagine you’ll be doing heavy word processing and editing a lot of documents that need to be formatted correctly. Browser based and open source word processing are probably not going to cut it. I’m not sure if there are any proprietary file formats you may come across in the legal field, but if there are do you want to have to ask people “could you send that in a different format? I can’t open that on Linux.”
If something goes wrong on your machine you may not have all the experience to resolve it quickly on your own which could impact your business. Windows can break too but there’s a lot more support out there and the barrier is much lower to fix most issues (I can’t remember the last time I had to bust out a terminal to fix something on windows)
For all its faults, windows is pretty well set up for your typical use case.
If there’s a compromise here, you could try having a computer running windows and another running Linux. Having a backup in case something goes wrong isn’t a bad idea anyway. Dual booting is also an option. I made it through college for a CS degree with a dual boot Windows+Ubuntu laptop.
Whatever you end up doing, be sure to have a really good plan in place for backing up everything you need, especially files. Your computer can fail you at any time, Windows or Linux.
A lot of people lately have whined that Linux people are zealoted evangelists. You sure wouldn’t know that in this thread… Most popular jist of responses is “make sure its the right tool for the job first”
Sell me on Linux
No. I hate these kind of posts cause if you need to be talked into it, it’s not for you.
If you’re genuinely interested, just grab a distro and boot up a VM. Tinker and explore.
I disagree. It’s an invitation for Linux users to show what ways we think Linux would suit OP, so they can decide if it’s worth trying.
I disagree. Someone who isn’t willing to try Linux on their own, or otherwise investigate, just because they’re curious is not ready for the baggage that comes with a new OS. Agreeing with another comment: don’t make this change at the same time as other major changes to your career. That is a recipe for disaster.
I’m a Mac / Linux guy who dislikes Windows. I wouldn’t even suggest getting a Mac at the same time as making huge career changes. And Linux is harder. Not impossible, but no training-wheels. You want something new, but you aren’t really interested in Linux itself.
ETA: That last statement was unfair. Apologies.
I think posts like these are actually a pretty good way to do research tho.
After all if you want to get a general idea of something the best place to start is by asking the people that actually use that thing.
If you’re writing Word documents for your own use, to print, or to convert to PDF, you should be able to switch to LibreOffice seamlessly. However, if you’re emailing .docx files with the expectation that others are going to open them, make changes, save them, and send them back to you, you’re going to need Word or things will get messy. Office 365 online is probably your best bet.
I’ll echo what others are saying and tell you to learn linux at home first. Only use it for business when you’re sure it can do everything you need, and even then you might still want to keep a Windows laptop around in case you need it. Even though Linux is great, the rest of the business world still expects you to be able to work within Windows’ ecosystem.
I’ve heard that OnlyOffice Community Edition is Linux-compatible and has better support for Word documents, but I’ve never tried it myself
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Also that fun thing libre office does where it disappears randomly with your work !
Never had that happen to me.
I tried OpenOffice and LibreOffice 6 times in 20 years and that happened each time.
Was “your work” writing memory corruption exploits in macro editor?
Nope simple excel and word stuff and whoops crash to desktop work is gone
Use whatever software your peers are using, the way they are using them. The importance of software compatibility cannot be overstated.
This is hugely important. Since Windows is what they use now, I’d start by seeing if any peers are using macOS. See what issues, if any, they have. If you can find someone who uses ChomeOS, ask them too.
Linux will likely have a solution to any sort of compatibility problems, but I imagine folks who have already moved off of Windows will share similar problems.
I have exactly zero experience in what work a law office does, but I would think it’s mostly paperwork and email? If so you can do that at no startup costs.
Pick a distro (pop, mint, whatever), and install libreoffice or one of its many variants for offfice integration.
A common misconception is that linux involves a lot of coding. Sure, it can if you want to - all the hooks for programatical access are there, for example if you want to build shell scripts for automation. But you don’t need to. It’s just an option many linux users, myself included, like to take advantage of.
When it comes to convincing you, all I can say is this: It costs you nothing to try.
Yes, mostly paperwork and email for sure. Some basic spreadsheet stuff for tracking clients and payments and whatnot, but there’s also programs for that.
One less common, yet essential, thing I haven’t gotten a specific response on yet, is converting word docs to PDFs with searchable text. Not sure if you know things about that, but it popped into my head while responding here so hopefully someone who sees this knows something.
And, a generic thank you to everyone who has responded, this has all been very helpful. Even if I don’t respond to you specifically, I appreciate it.
I’m pretty sure you can print to PDF or save as a PDF in libreoffice.
LibreOffice has a builtin pdf export functionality.
you can export to pdf and the text is searchable (in firefox with ctrl f)
On my distro, hitting print in the Office365 web app autogenerates a searchable pdf. As mentioned by others, it is trivial to generate a searchable pdf from LibreOffice as well.
The one thing that I would look into is digital signing and change tracking
If you use that, I am not sure how it works between linux office programs and Microsoft office.
The fact that there’s entire communities full of people who will spend energy trying to convince you to give it a try, rather than a corporation with a marketing budget and lobbying power :)
My general advice would be: look at the apps you use (or would need to use) on Windows. If you’re generally dealing with word documents, PDF’s, webpages, and videos that are viewable on VLC.
See if LibreOffice/OpenOffice/OnlyOffice on Windows work as expected for the documents. If not, see if M365 through the browser does (your can run Edge on Linux and accessing the MS ecosystems seem to be the primary reason many do so.
If you can’t do those things, Linux may not be for you, or at least may not meet the needs for your work.
For personal use, I’m all with users taking the plunge, seeing if Linux works for them, and/or some the adjustments they need to make. For many, it’s a matter of a different UI for the same applications/tasks, but less invasive while being more customizable. In many cases I dual-booting or a VM, in case that user runs into a special case holding them to Windows (maybe a particular game). You could also dual-boot and flip to Windows if the edge cases it’s needed are few and far between, but you’d still need to make sure to keep both OS’s updated.
For a business user who may face time crunches, the last thing I’d want is for somebody to find out that the proprietary file format they’re provided in the regular course of business only works on a proprietary software that only runs on Windows.
At the very least, grab a cheap windows license (got can purchase legit pro license codes online for cheap and then download the image for a USB installer from MS), run Linux as your primary and keep a Windows install in a VM (i.e. using KVM/libvirtd) for a bit in case edge cases emerge. For those that just need business apps (i.e. not games, graphics-intensive design tools or social hardware) that’ll bridge the gap just fine.
Another option would be to try something like Windows with Ubuntu installed via WSL (subsystem for Linux) and i.e. MobaXterm to access the various Linux graphical apps. However that pretty much gives you access to Linux tools without the OS UI, and all the headaches of running with an MS operating system as the primary.
For my own job, I could go 90%-95% of what I need purely in Linux, with the 5-10% left being stuff like editing Visio documents, screen-sharing with sound or only for a specific app (in our workplace’s conference app). Assuming you only need to join Teams/Zoom/etc conferences with audio and video, that part works fine from browser in either OS.
In short… it’s a business, so I can’t recommend just diving in, but it’s for the same reasons I wouldn’t recommend a business just switch their vehicle fleet to 100% EV’s or move their office to a different city/state/country without a well thought-out transition plan, preferably built in stages. It may work out great and overall be a better experience nearly all the time, but if it prevents work at a crucial moment without a backup plan that can still be a deal breaker.
It’s not windows.
Any bonus points for a concise answer?
The task question is:
Is Online Office 365 good enough for you? Or, is an ‘almost fully compatible’ word processor enough?
The features are there, but it’s a whole new interface to learn, and if you export to a word document, the document produced may look wonky when viewed in word. OTOH, whatever PDFs you produce, those will look right. And if Online Office 365 is enough, that’s great, because you won’t have to worry about that.
You’ll need to establish a workflow, and others in your office will need to use (and get used to) the same workflow.
It’s not a small leap for an office to take. I love Linux, but check out that it has what you need before you fully commit. Give it a try by dual-booting or by installing it on a secondary system.
